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Searching and Search Engine Tips
Reference the list of frequently used Search Engines from the Useful URLs List.^ - In the notes below the carat symbol (^) represents the CTRL key on the keyboard
(this is a common shorthand to reference the CTRL key)
GENEALOGY AND RESEARCH IN GENERAL
Using the Internet for Genealogy Research
Guide for Online research
- Have a goal - otherwise you can spend hours sidetracked and have no useful results. Know:
- who you're looking for - spelling variations,
- what you're looking for,
- when - what timeframe was this person alive,
- where the person might have been located at the time of the event being searched.
- Have a plan:
- first try structured site such as
WorldGenWeb / USGenWeb Project sites, FamilySearch.org,
Rootsweb.com, Ancestry.com, Genealogy.com, etc.; - then use search engines to find individual's web pages.
- first try structured site such as
- Revisit sites periodically as new data is always being added.
- Keep a research log of the date, exact name spellings and options used in your search and what results you got.
In order to cite an internet site as evidence in your genealogical research you should list:
- What information the site contains
- The name of the site
- The URL of the site (Uniform Resource Locator - a web site address)
- List what you obtained from the web site and the date you found it
- Database of records for Eastern Public Land States, issued between 1820 and 1908 (does not contain all records for all states listed), United States General Land Office, Bureau of Land Management, URL is http://www.glorecords.blm.gov/, Alabama, St. Stephens Meridian, all records of Township 6 North, Range 11 East downloaded on 22 Sept. 2001.
- Use all the tips below to find all pertinent data.
- Investigate the data and don't blindly accept it as valid:
- look for documented sources for the data, be skeptical of undocumented data,
- verify those sources to eliminate the possibility that someone incorrectly interpreted some item of data.
SEARCH ENGINES AND SEARCH TIPS
How search engines work and what they index
- Search engines usually only index the words on the web pages of a web site
- keywords the user won't necessarily see but the person who created the web page will list in headers,
- and text the user sees when they view the web page if that data is NOT extracted from a database each time a user views the data
- Search engines usually DO NOT index databases or application documents (Word, Acrobat, etc. documents)
- For example, the information on the BLM web site comes from a database that is queried at the time a user enters a search - so a search on google.com WILL NOT tell you your ancestor is listed in the BLM database
Tips For the Most Productive Searches
-
Learn advanced search features (read help on each web site you use)
- grouping (" and () and band for TSLAC)
- wildcards (* % ? _ and some sites may use others)
- search again WITHIN the results of the previous search - with different search terms
- boolean AND OR NOT XOR
- Google - caches pages so you can view the cached copy even if the web page got deleted
-
Learn site-specific search features, such as:
- Is capitalization used in the search? Most sites don't care how a name is capitalized but some do.
- FamilySearch.org allows SOUNDEX vs. exact spelling searches for names.
- BLM site lets you enter land description and finds all persons who had land patents that match that description.
- Civil War Soldiers and Sailors site lets you enter a military unit designation and shows you all soldiers/sailors in that unit.
-
Start with a narrow search (exact given name (first and middle), surname, dates, locations)
- broaden the search if this gets no pertinent hits (soundex, wildcards, eliminate dates, etc.)
- or do the opposite (either one works - do the one that fits your methodology or works best at the web site being accessed)
-
Try alternate name spellings
- use wildcards and grouping features
- try given name surname
- try surname given name - with and without a comma after surname
- try abbreviations such as wm, chas, jno, etc.
- try initials
- Try several search engines - not all the same pages are indexed by every search engine AND different indexing criteria are used
Using Google http://www.google.com/
Try the following searches and see how many hits you get.
Enter exactly what you see on the line after the ---------.
If you would prefer using one of your ancestor names go ahead
but follow the example as far as whether or not to use
", full given/middle/surname, surname first, or given
name first.
----------
"allie perry richards"
3 hits - all on my web site with the exact words in order
----------
allie perry richards
3,240 hits - first hits were same as the ones above since they
MOST closely match the search terms as entered but you also see
sites with entries where the search terms are NOT right together
such as
I8277: Jean Elizabeth AGNEW ()
... | | |--Edy PERRY | | | | | ... Roark
Lee RICHARDS | | ... Allie SMITH. ...
www.ghg.net/knightlines/d0001/g0000043.htm
- 30k - Cached - Similar pages
----------
samuel christopher johnson
185,000 hits but notice that entries close to the
top of the list DO NOT contain the word christopher
- the search engine does its best to find what you
asked for but will return "close" items if it can't
find your exact terms
Johnson Society of London - a Samuel Johnson bibliography
... in the context of European culture. Christopher Hibbert,
The Personal History of Samuel Johnson (London 1971, reissued 1998).
Concentrates on the life, rather ...
www.nbbl.demon.co.uk/JSL7.html - 16k - Cached - Similar pages
----------
"samuel christopher johnson"
0 hits - no pages contain these EXACT words in this exact
order
----------
"samuel c johnson"
516 hits - notice I did not have to enter the . after c
but the search found Samuel C. Johnson
Samuel C. Johnson Medical Research Center - Scottsdale, AZ
Chanen served as general contractor for this $12 million
research/laboratory facility for the ...
www.chanen.com/chanen_site/mayo.htm - 2k - Cached - Similar pages
Samuel C. Johnson (c1818) and Nancy --- of Horry Co, SC
... Children of Samuel C Johnson and Nancy (---) were as follows:
2 i Hugh E 2 Johnson , born 1847/48 in Horry Dist, SC. ...
www.martygrant.com/gen/johnson-sc/johnson-samuel-c-horry.htm
- 45k - Cached - Similar pages
----------
"samuel c johnson" conecuh
4-5 hits
AL Archives - Conecuh County
... Lee Post Office, Hamden Ridge Community, Conecuh Co.,
AL, 446 bytes, APR 1999, ... scjohnson.txt,
Obit of Rev. Samuel C. Johnson, 6.78 Kb, JUNE 1999, Patsy Quick. ...
www.rootsweb.com/usgenweb/al/conecuh.htm
- 35k - Cached - Similar pages
----------
"johnson samuel c"
AND a second search for
"johnson, samuel c"
both display the SAME HITS - comma doesn't make a lot of
difference on Google but it MIGHT on some other search sites
- 183 hits
BROWSERS
Browser Usage
- Learn how to organize and use browser favorites or bookmarks
-
Learn browser shortcuts
- BROWSER BACK button vs. Application PREVIOUS button
- no need to type http://www or .com for MOST sites
- type changes into URL window instead of using back/click
- open a link in a new window when you want to view something new but still have access to the info in the current window
- IE: shift/click
- NS: right click/select or ^N
- change font sizes
- IE: View/text size
- NS: View/text size or ^+ / ^- or ^[ / ^]
-
Saving data from a web page (BE AWARE OF COPYRIGHT ISSUES)
- pages disappear every minute on the internet so save important data you don't want to lose if the site disappears
- file menu / save as OR right click / save as can be used to save a web page
- save as text (save as, open text file and use cut/paste)
- ^A = select ALL data in the window where you enter ^A (or select a portion of data by highlighting with the mouse)
- ^C = COPY all the selected data in the window where you enter ^C (or right click and then left click on copy)
- ^V = VOILA - paste all the copied data into the window where you enter ^V (or right click and then left click on paste)
- ^X = X-out or delete all the selected data in the window where you enter ^X (or right click and then left click on cut) (this one isn't used when copying text from web pages but is the 4th piece of the cut/paste keyboard shortcuts)
- save as html (IE saves all image links, NS doesn't)
- verify the page is readable after saving - some people write their web pages in such a way you cannot easily save the data other than by using copy/paste
URLs
- spelling is critically important
- capitalization is optional (DNS servers ignore case); capitalization is often included just to make something easier for a human to read
[protocol]://[system.domain][:port]/[directory]/[filename]
- protocol:
http - hyper text transfer protocol
ftp - file transfer protocol
- ://
a separator -
system (optional) - www and others
domain - rootsweb.com (.com, .org, .mil, .edu, .gov, .net - new additions)
also may see the IP address here such as 68.120.44.28 (DNS servers usually translate the human readable names to the IP address but either one can be used in a URL and the IP address will work even when your DNS server is down) - port (optional) - defaults to port 8080 for HTTP if no port is listed, a site could use a non-standard port to make it more difficult for people to access their site without knowing what port they use
- directory (optional) - a folder/directory in the web portion of the system
- filename (optional) - if not given the web server will look for a file named index.htm[l] / welcome.htm[l] (the web master for a web server must configure the server for what they want at their specific installation)
- NOTE: Spaces are not allowed in a URL so you will sometimes see %20 which is the ASCII code for a space.